INVITATION FOR BIDS RENTING THE STUDENTS MAIN CAFETERIA

Notice Inviting Tender(NIT)

Renting the Cafeteria at Balochistan University of Engineering and
Technology, Khuzdar
Background
Balochistan University of Engineering & Technology (BUET), Khuzdar, invites Technical and Financial
Proposals by Mail or by Hand from the potential Bidder(s) for renting the Cafeteria along with Students
Dinning Hall, Teachers & Female Student’s Common Room, Kitchen & Store room, herein after referred as
“Cafeteria” located at main campus Khuzdar.
Request for Proposal (RFP) shall be available from the office of undersigned and on the BUET’s official
website. (Please refer Detailed Technical Evaluation Sheet, Sample Agreement & Term and conditions sections for
detailed understanding).
Mandatory Requirements:
1. The Bidder (in case of consortium, each member) must be an entity registered under the applicable laws and
must submit incorporation details, including corporate charter and articles of incorporation, if applicable. The
Bidder (in case of consortium, each member) must possess valid tax registration certificate (i.e. NTN) from
Federal Board of Revenue (FBR).
2. The successful bidder must register with the Balochistan Revenue Authority (BRA) before execution of the
contract;
3. Minimum Annual Turnover of One Million forthe lastthree years as per Audited Financial Statements or
Annual Tax Returns
4. The bidder must have at least Five Years proven similar experience in Operations, Management and
Maintenance of the Restaurant or Café or Catering Services or Confectionary.
5. Not have been declared ineligible / blacklisted by any government /semi-government agency department
/ Organization.
Terms & Conditions
The following Terms and conditions should be noted:
► Pre-Bid Inspection and survey of the premises, all potential bidders are invited on August 28, 2025 at 11
a.m. to visit and survey the Cafeteria (Please see technical specifications and relevant pictures for
detailed understanding) located at BUET main campus Khuzdar, before submitting their technical &
Financial proposals.
► Based on above said survey and visit, all bidders are compulsory required to submit their detailed plan
regarding operations and management of Cafeteria, which should include besides other technical
requirements:
a. Detailed plan for use of Cafeteria along with Students Dinning Hall, Teachers & Female Students
Common Room, Kitchen and Storeroom.
b. Detailed Food and services plan for the customers and visitors along with pricing strategy.
c. Detailed Maintenance Plan of the above said closed and open designated spaces.
d. Expected Investment for renovation of the Cafeteria necessary for the smooth operations and better
environment.
NOTICE INVITING TENDERS (NIT)
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► The initial Renting term should be of Eight (08) Years from the date of signing of Renting agreement.
However, Renting term may be further extended for another 05 years on mutual consent of both parties
and subject to revised rent assessed by University Cafeteria Committee notified by the BUET, Khuzdar.
► Bidding documents can be obtained from the office of Secretary, University Procurement
Committee/Deputy Registrar BUET, Khuzdar located at main campus of the University on any working
day during Office Hours.
► Bidders are required to submit their Bids in single Package containing two separate envelopes clearly
marked as “Technical Proposal” & “Financial Proposal” by 11:00 AM on September, 15, 2025 to the
office of the Deputy Registrar, BUET, Khuzdar. Initially, a Technical Bid will be opened on the same day
at 11:30 AM in the presence of the University Procurement Committee and in presence ofthe authorized
representative of the bidders. Financial Proposal will be retained in the custody of the Secretary
University Procurement Committee, BUET Khuzdar till the finalization of technical evaluation process
and will be opened in the presence of the committee and authorized representative of technical
successful bidders on specified date to be informed by BUET, Khuzdar.
► Technical Bid must include Bid Security (Refundable) amounting to PKR 50,000 , in shape Deposit at Call
or pay-order or Bank Guarantee issuedby a scheduled Bank inPakistan. Further, BID Validity period should
be 90 days afterthe date of opening of Financial Proposal.
► Financial Proposal should quote monthly rental to be paid to BUET, Khuzdar in consideration of Renting
of Cafeteria, and shall include all relevant tax and duties and any other deduction related thereto as
required by relevant authorities. Any bid quoted below the reserve price i.e. PKR50,000 will be
rejected.
► The Successful bidder shall pay rent to the BUET each month in advance by 10th of each month,
commencing from the Effective Date and the rate of the monthly rent shall be increased by 10% each
year.
► A Bidder who met the mandatory requirements will be technically evaluated, based on conditions listed
in this document. If the bidder fails to meet 70 passing marks will be rejected in Technical Evaluation,
and its sealed/unopened Financial Proposal shall be returned. Technical Marks greater than or equal to
70 marks will be accepted and their financial bids will be opened. (Please see Detailed Technical
Evaluation Sheet for detailed Understanding). The bidder quoted highest financial bid/Monthly Rent will
be considered as successful bidder.
► The Successful bidder shall deposit Six Months (refundable security deposit) in the designated bank
account of BUET, Khuzdar at the time of signing of the Renting agreement. With prior approval of the
BUET, Khuzdar, the successful bidder shall have the right to make such additions and alterations in the
said premises, at their own cost, as may appear to them to be appropriate for more convenience and
better services. Moreover, the successful bidder will also be responsible for payment of Utilities bills
including Water, electricity, Gas etc. (Please see draft agreementfor detailed understanding of the Tenant’s
Responsibilities).
► The successful bidder will also be responsible for all equipment and facilities necessary for the smooth
operation and maintenance of Cafeteria which include but not limited to Furniture & Fittings, necessary
Kitchen appliances, crockery, Manpower, Generator etc.
NOTICE INVITING TENDERS (NIT)
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► BUET, Khuzdar reservesthe right to cancelthis bidding process at any time priorto award of contract.
_______________________________
BUET, Khuzdar
Tel: +92-848-412524